Sample Letters

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Soft Tone Successful Query Letter                                                288 Words

2888 Quantum Lakes Drive
Boynton Beach, FL  33426
November 13, 2008

Ms. ….., Literary Agent
Agency Name
Street Address
City, State, Zip

Dear Agent:

In 1908, the residents of an Indiana farming community learn they harbored the most prolific female mass murderer in American history.  One hundred years later, while on vacation with his wife, criminologist Thomas Sawyer happens upon a lake near the town that still cannot escape the stigma of Belle Gunness.

He is interested in building a summer home to avoid the Florida hurricane season.  But when
he inquires about the ownership of the property, a caretaker tells him, “The lake owns itself.”  While bemused by the absurdity of the statement, what he learns about three recent murders–
and their uncanny connection to the past–convinces him that he is privy to the eerie truth.
He discovers a secret so dark it threatens to destroy his life, and everyone around him.

Written in short, fast-paced chapters, DEAD LAKE is a 75,000 word tale of heinous crime, betrayal, greed, and lust; all overridden by two people whose love for each other is stronger
than the evil that surrounds them.  While far from a cozy, DEAD LAKE does not depict graphic violence, but focuses on a relationship that is intimate, compassionate, and faithful.  DEAD LAKE is also the opening installment in a trilogy, of which DEAD SHADOW and DEAD PREDATOR are also completed works.

Two of my previous novels, one a mystery and the other a thriller, were represented by respected New York agents.  I facilitate creative writing workshops sponsored by The Palm Beach County Library System, and I am the founder of The Perfect Write™, a full-service editorial agency.
I appreciate your consideration, and a SASE is enclosed for your reply

Respectfully,

Robert L. (Rob) Bacon
[email protected]
561-733-5898

Enclosure

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Soft tone Successful Query Letter                                                 235 Words

2025 Lavers Circle, D-308
Delray Beach, FL  33444
January 25, 1999

Ms. …….. ………, Literary Agent
Agency Name
Street Address
City, State, Zip,

Dear Ms. ………:

.. ……. recently provided editorial expertise during the finishing stage of my topical thriller FIRST STRIKE.  Mr. …….. has expressed considerable enthusiasm for the manuscript and recommended I contact you regarding the possible representation of this work.  Please consider:

HIV, CIA, Ph.D.; CIA, HIV, Ph.D.; Ph.D., HIV, CIA; whatever the order, only one segment
from each of these groups could have possibly destroyed prehistoric life on this planet.
But in any sequence–when combined–these components form the current nucleus for the potential destruction of mankind.

Science fiction?  Absolutely not.  Complete fiction?  An impossibility to know.

In 1960 the United States government is alarmed when a U2 surveillance mission discovers
a massive crater near the border of Tibet and China.  Our State Department orchestrates a research grant for a young archeologist to lead an expedition, under the pretext of searching
for Buddhist artifacts in Tibet. He is unaware of the real purpose behind the mission, which
is to determine if the Red Chinese have nuclear capability.

But what is unearthed during the expedition is far more disturbing than the Red Chinese potential for nuclear proliferation.  The discovery provides a plausible explanation for the death of the dinosaurs–and the emanation of the HIV virus.

Thank you for your courtesy and consideration.  I look forward to your response.  A synopsis and SASE are enclosed.

Sincerely,

Robert L. Bacon
561-733-5898 (H)
561-733-5897 (F)

Enclosures
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Soft Tone Individual-to-Business Letter                                             311 Words

Street Address
City, State, Zip
Date

Mr. ….. .. …., Vice-President of Marketing
Casino Name
Street Address
City, State, Zip

Dear Mr. …….:

My name is ……… . ……..  My wife and I are planning to move to Las Vegas from Florida after the first of the year, and I am writing to ask if you would be interested in discussing a Casino Host position at The ………… Casino with me.

I was an Independent Representative for ……. Casino prior to the purchase by the ………… conglomerate.   As a sourcing medium for higher-end players to support the relationship with ………., I created a marketing plan that included a number of innovative concepts, all of which
I have documented via material included with this letter.

The sale of ……and the bankruptcy of The ……Casino in Biloxi forced me back into the real estate field, in which I have spent the entirety of my career other than my work in the casino marketing areas I have described. Depressed market conditions are having a critical impact on the real estate brokerage business of which I am an investor and also a working partner.  Additionally, my wife and I have become disenchanted with the ever-expanding rigors of each Florida hurricane season.

Mr. ……, if you should feel that the creative marketing initiatives I have successfully developed complement a Casino Host working for The ……… Casino, I would be most eager to discuss the opportunity with you.

Sincerely,

……… .. ……
Phone Number

Enclosures

…/rb

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Soft Tone Business-to-Business Letter                                            275 Words

Date

Mr.
Company Name
Address
City, State, Zip

Dear Mr. …….:

I hope our meeting on the 12th provided you with a solid forum for considering ……………… ………. storage systems as a potential complement to the ……………. product mix.  Per your request, I have ordered a …………..with the latest accessories.  This, coupled with the line drawings I left with you related to current technology, will enable a platform to create cost models.

I want to reaffirm the premise behind my reason for desiring to meet with you:  In my opinion, ……………. Corporation can revolutionize the marketing of the entirety of the …………storage medium in the ……….. industry by furnishing any or all of the following–

·         Installation

·         Long-Term Service & Maintenance Contracts

·         Off-Off Balance Sheet Lease Options

Please thank ……. on my behalf for his contribution to our dialogue.  His comments were most appreciated.  He seemed enthused to learn how off-off balance sheet financing can be applied, and I think many of your other dealers would find this to be of equal interest.  Off-off balance sheet financing is a fabulous tool when presented correctly.

Mr. ……., in closing, as I said more than once, I do not know for certain how I can fit into this, whether it be as an independent consultant or a full-time employee.  All I know is that there is a position somewhere within the framework of the ……….. organization.  A role that would enable my background to grow ………….. ………………… business in a major way via the placement of ……………storage systems.

I will ship this ………………unit to you asap.  If I can be of any assistance in the meantime, please contact me at … … …. or my cell … … …..

Sincerely,

……….. . ………….

…/rb

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Soft Tone Individual-to-Business Letter                                             145 Words

Street Address
City, State, Zip
Date

Ms. … …….., Chief Human Resources Officer
……….. ……. Bank
Street Address
City, State, Zip

Dear Ms. ……..:

I was very pleased when ….. ………. contacted me regarding the ……….opening at the ………..

…….. Bank branch in …………  Mr. ……….. and I worked in the …………. office of …. ……. ……..during 2005, and we enjoyed an excellent business relationship.

This fall, I earned a 4.0 G.P.A. upon completing the Principles of Supervision 200 series course at ….. ……. College, and was one of only two students excused from taking the final exam. I also was cited by the professor for demonstrating a proficiency in writing.  Currently, also at ….. …………, I am taking a three-credit hour course, “Microcomputer Applications,” which is a compilation of Word™, Excel™ and PowerPoint™.

Ms. …….., I am most grateful for the confidence Mr. ……… places in me, and look forward to hearing from you in a positive way regarding the position at the ……… Branch of …….. …….. Bank.

Sincerely,

….. .. …….

Phone

E-mail Address

…/rb

Enclosures

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Soft Tone Business-to-Individual Letter                                                  218 Words

Business Name
Address
City, State, Zip

Date

Name
Street Address
City, State, Zip

Dear …..,

During the past year, you have favored me with your time and patronage.  I cannot adequately express my deep appreciation for your interest in my new endeavor and the truly outstanding merchandise I represent.  I can state without reservation that my affiliation with …. …….. has provided me with deep satisfaction and pride.  My high regard for the company is in large measure a result of being able to deal on a professional level with a person such as yourself with total product confidence.

As the most trusted executive buyer’s service in the nation for gold jewelry, …. …….. is constantly expanding its already extensive product array to include many rare items, some of which are one-of-a-kind.  Additionally, our expanded custom capabilities now enable you to design your own jewelry, often at no charge beyond our stated price per gram.

……, I will be delighted to arrange a private showing of …. …….. “Season” merchandise for you at your earliest convenience, and I will contact you in the near future regarding this.  Enclosed is a 20% discount gift certificate that is valid until December 31st.  It may be used with any item in our inventory–even custom design or special order pieces.  Very simply, you are a valued customer.  I know it, respect it–and want to keep it this way!

With warmest regards,

…. ……….

…/rb

Enclosure:  20% Discount Gift Certificate

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Soft Tone Individual-to-Business Letter                                                   296 Words

Street Address
City, State, Zip
Date

Mr.
Business Name
Street Address
City, State, Zip

Dear …..,

I enjoyed seeing you and ….. once again, and only wish I could have hit the ball in the air.  With no improvement with my vertigo over the past year and a half, it has been so debilitating that I am afraid I am going to be forced to give up golf.  At least in the foreseeable future.  I am told that what occurred might have been the result of damage to my inner ear due to sudden and sustained air pressure changes during my return flight from Great Britain.  Whatever the cause, this is in line with the time frame when my balance and swing abandoned me.

……, I also have come to a decision regarding our business relationship.  You have convinced me that you have exhausted all of your contacts and plied every option.  I certainly could not have expected more out of any ……, and for all of your efforts I am most grateful.  But, now, everything that can be done within your framework of associates has been accomplished.  For this reason, I am going to pursue another …..

I will always remember the truly fun times, and I am particularly proud of how far your golf  game has come.  Anyone looking at your swing, today, would never believe the improvement over the past three years.  Your set-up, takeaway, and swing-plane look exactly like they         are supposed to, and your results bear this out.  And as I said when we were leaving the clubhouse, get with a pro (I cannot imagine how you have developed so well without one) and work on your chipping.  This, coupled with what you have achieved, will make you a consistent bogie or better player (I predict a legitimate 14 to 16 handicap).

Take care, and please stay in touch.

Sincerely,

…… ………

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Moderate Tone Business-to-Business Letter                                         192 Words

Date

Mr. ……. …, President
………. ………. Corporation
Street Address
City, State, Zip

Dear Mr. …:

We hope this letter finds you well.  We are confident that ……… ……. has performed to the best of its ability in representing …….. ……….. in the market you serve, however, to continue  to develop the level of growth we are seeking, it is necessary to expand our sales opportunities.

For this reason, …….. ………is in the process of making several changes to streamline our sales and marketing environment, and one of these involves the elimination of the dealer exclusivity agreement for the state of ……. which we implemented with ……… ……. on …… .. ….. The aforementioned exclusivity agreement for the state of ……. between …….. ……… and …….. ……… will end on ..……… 1, of this year.

As with any change in the dealer arrangement, we respect the accounts the dealer has developed.  For this reason, every reasonable effort is taken to avoid selling direct to accounts the dealer is currently supplying with our products.  Please understand that if this should occur, it is not by design.

Mr. ….., we appreciate the efforts you have made on our mutual behalf, and ……… …….. looks forward to continuing to supply your …………. needs.

Sincerely,

…….. ……..

President, …….. ………..

…/rb

cc:  Mr. ……. .. ………., Chief Executive Officer, ……… ………….

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Aggressive Tone Individual-to-Business Letter                                         322 Words

Street Address
City, State, Zip
Date

Ms. …… ………, Senior Vice-President
………… Corporation
Street Address
City, State, Zip

Dear Ms. :

I am writing to you, directly, to ask you to review a response from your office on November 22  to the October 19 letter I sent to Mr. ………  Copies of both letters, along with ……… material  to support my contentions, are enclosed.

The couched responses in your November 22 reply were disconcerting enough, but I found         it most distressing that my primary concerns were ignored altogether.  Specifically, why was       I treated in the manner that I described when an 800 FICO score was readily available to your credit personnel; and, why was the 8.25% interest rate missing from all of your ensuing promotional material–as if it never existed?  Your argument that I applied for numerous cards, and as a consequence the higher interest rate was predicated on this, is, in my opinion, ludicrous.

Also, the fourth paragraph from the November 22 letter was particularly appalling.  First, …….. promotional advertising clearly states that …….. does not carry a yearly fee, as does your …… …., of which my wife is a cardholder.  Second, it is extremely gratuitous to mention interest-weighting criteria.  After 37 years of maintaining a perfect credit history with your firm, the comment was both pejorative and condescending.

Ms. ………, I am not interested in pursuing this beyond your reply, but I will if I do not receive reasonable–and specific–answers.  If mistakes were made, then so be it.  I will drop this, and we can all move on.  However, related to how my original requests were treated, I am not going to accept the justifications, if one can call them that, which your office provided on November 22.

Sincerely,

…….. ………….

Acc’t # …………………

…/rb

Enclosures

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Soft Tone Individual-to-Individual Letter                                                   393 Words

Street Address
City, State, Zip
Date

Coach ……. ……….
……. ……. University
Street Address
City, State, Zip

Dear Coach ………:

My name is ….. ………, and I am writing to ask a favor for a dear friend and mentor of mine,….. …… an …… ….. University alumnus originally from …….., and loyal supporter of yours, who is in declining health in a nursing home in ….. …….

….. hired me in 19.. in ….. ….. for my first “real” job, and while I was leaving the interview to spread the good news, he made what I thought was an odd request:  to bring my gym bag to the following day’s training class.  And at noon that next day, we went to the ….. …. YMCA.  Little did I know that this would begin a lifelong friendship with a man who loved the game of basketball, and had a special respect for Coach ……. …. and his principles.

Whenever our paths crossed during the 20 years we worked together, ……’s first chore after he arrived in a city was to locate a YMCA or a facility that offered reciprocity with his …………… Athletic Club membership.  So, whether in Nashville, Minneapolis, or San Francisco, instead of heading for a bar after work, we would hit the gym to play basketball.

And at some point when we were together, invariably, our conversations would turn to his family, his aching knees, and …… ….. University and Coach ………., but not necessarily in that order.  Coach, you have never had a greater ally.  I do not know who is your biggest fan, but      I can assure you there has never been anyone more supportive of you than …… …..  Now, may I ask you to help with some words of encouragement for him?

My wife and I will be driving up from our residence in …. on June 29 to see …….  I can only imagine how busy you are and the demands that are made of your time, but if you could fax me (…..-…..-….) a brief note I could hand to ……. that would wish him well, I cannot express how much this would mean to him in his last days, and to me as his friend.

Coach, thanks.  You will always be in our hearts.  You are basketball, and to us  ……..’s, this is life itself.

Sincerely,

….. . ……….

P.S.  Your assistant, ……, was wonderful to talk with.  He is a compassionate gentleman.

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